Induction

A very warm welcome to West College Scotland. On this page you’ll find some quick-reference information. Please note that our campuses and grounds are no smoking environments.

Your Enrolment Link

After you have attended induction, look out for your course enrolment link in your email inbox (also check your junk mail folder). This link will be sent to the email address used when your applied for the course. You will not be enrolled onto your course until you click on your enrolment link and complete the online enrolment form. If you need help or have not received your enrolment link, please ask one of our Student Advisors for assistance.

Timetable

Your timetable is available through the MyDay mobile app or MyDay web page:

Use your student email address (studentNumber@live.wcs.ac.uk) and college network password to log into MyDay. Your default password is your date of birth in the format of DDMMYYYY

Note: if your timetable looks incorrect, please contact your Course Leader, Guidance Tutor or Lecturer.

Lecture Times

Your timetable will show the start and end time of each lecture. Aim to be at your lecture location approximately 5 minutes before it is due to begin. Morning lectures usually commence at 9am.

Learning, Assessment, Course Structure and Qualification Achievement Criteria

The methods of learning, teaching and assessment will be explained by your Course Leader during face-to-face induction, during Guidance and as the course unfolds. Your Course Leader will also explain how the course is structured in terms of subjects (or units), assessments, placements, equipment and anything else relevant to your particular course.

Key Curriculum Staff

  • Curriculum Quality Leader (CQL) – the member of staff responsible for courses running within your curriculum area on your campus. The CQL is likely to be the member of staff who is the assigned Leader for your course
  • Curriculum Enhancement Lecturer (CEL) – some curriculum areas have a CEL assigned as the Leader of a particular course or group of courses
  • Guidance Tutor – a member of the curriculum team who will provide academic guidance to students and help signpost students to college services
  • Lecturer – curriculum team members involved in the delivery and assessment of your course
  • Head of Sector – responsible for a curriculum area (e.g. Construction) across the entire college
  • Course Leader – the member of staff responsible for your course. They will introduce themselves during induction or at the start of your course. The Course Leader may be a CQL, CEL or Lecturer.

Attendance, Progress and Absence

It is important to attend your timetabled lectures and placements, and to complete coursework and assessments on time.

If you are concerned about your progress, attendance, timekeeping or feel that you are in need of support or want to make us aware of personal circumstances, speak to your lecturer, Guidance Tutor or Course Leader as soon as possible.

If you are unable to attend a timetabled activity, you must notify your lecturer and submit a self-certificate or medical certificate.

Absence

Illness or wider personal circumstances may impact on attendance, punctuality, progress or attainment. It is important to discuss anything of concern with your lecturer, Guidance Tutor or CQL as soon as possible.

Self-authorised Absence Certificate (shown as register mark ‘C’)

Students have an allowance of Self-authorised Absence Certificates. Each certificate will cover up to one full day of absence. The allowance varies depending on the mode of study (e.g. full time, part time) and duration of the course. Students enrolled on a 36-week full time course can use up to five certificates per 12-week teaching block. Certificates refresh at the start of a new teaching block.

The MyDay app or web page can be used to request a Self-authorised Absence Certificate []. Look for the stethoscope icon in the mobile app (or web page).

Medical Absence (shown as register mark ‘D’)

You do not need to use a Self-authorised Absence Certificate if you have a valid medical certificate, sick line or hospital appointment letter. Instead, place a copy of the medical document into the mailbox at Student Advisory Services.

Authorised Absence (shown as register mark ‘X’)

If there are extenuating circumstances or wider personal circumstances, the College may consider a short-term authorised absence. Discuss this with your Guidance Tutor or Course Leader.

Unauthorised Absence (shown as register mark ‘A’)

Any absence not covered by the above and is not due to an adverse situation affecting the College or a campus (e.g. closure due to adverse weather) is considered an unauthorised absence.

Religious Holidays

Time off for religious holidays should be discussed with your Guidance Tutor or CQL.

Students who are carers, living in care, care leavers, estranged from their family or veterans

If you are a student who is:

  • a carer, or
  • living in care, or
  • care-leaver, or
  • care-experienced, or
  • estranged from family, or
  • a veteran

Please make your Guidance Tutor or Course Leader aware of your circumstances and contact Student Advisory Services. You have a ‘Named Contact’ within Student Advisory Services who can make you aware of additional arrangements and any entitlements that may help to support you during your studies.

College Calendar – Block Dates and Holidays

Course Induction and Enrolment

Monday 12th August – Friday 23rd August 2019

Greenock Campus Open Day

Thursday 14th August 2019

Block 1 teaching timetable begins

Monday 26th August 2019

Holiday: September

Clydebank campus: Friday 27th September 2019 and Monday 30th September 2019

Greenock campuses: Monday 9th September 2019 and Friday 27th September 2019

Paisley campus: Friday 27th September 2019 and Monday 30th September 2019

UCAS: Student Advisory Services university application support workshop bookings open

Tuesday 1st October 2019

Holiday: Autumn Break

Monday 14th October 2019 – Friday 18th October 2019

Holiday: St. Andrew’s Day

Friday 29th November 2019

Block 1 teaching timetable ends

Friday 22nd November 2019

Block 2 teaching timetable begins

Wednesday 27th November 2019

UCAS: Student Advisory Services university application support workshops end

Friday 29th November  2019

UCAS: Internal Deadline for Application Submission

Friday 5th December 2019 @ 4pm

UCAS: Internal Deadline for Reference Submission

Friday 13th December 2019 @ 4pm

Holiday: Winter Break

Monday 23rd December 2019 to Friday 3rd January 2020

UCAS: Final Deadline for Application Submission for Entry in September 2020

Wednesday 15th January 2020 @ 4pm

Holiday: February

Monday 10th February 2020 and Tuesday 11th February 2020

Block 2 teaching timetable ends

Tuesday 3rd March 2020

Block 3 teaching timetable begins

Monday 9th March 2020

Holiday: Spring Break

Monday 6th April 2020 to Friday 17th April 2020

Holiday: May Day

Monday 4th May 2020

End of Term

Friday 12th June 2020

 

Student Support Services

In addition to your Curriculum Team, the college has a range of support services.

Video – introduction to college support services

 

Video – introduction to college support services (BSL version)

College Switchboard

Telephone: 0300 600 60 60

 

Campus Reception Desk

> Clydebank campus T. 0141 951 7400 8:45am – 4.45pm
> Greenock campuses T. 01475 724433 8.50am – 4.50pm
> Paisley campus T. 0141 581 2222 8.30am – 4.30pm

Campus reception offer a number of services, including:

  • Taxi Butler – available at the reception desks of our Clydebank, Greenock and Greenock Waterfront campuses. Simply press the Taxi Butler button at reception to summon a local taxi. The taxi fare is at the users expense.

 

  • Freefone taxi service – dedicated phone available at the reception desk of our Paisley campus. The taxi fare is at the users expense.

 

  • First Aid Dispatch – if you come across a situation requiring first aid and are unable to find a member of staff, you can contact the campus reception desk who will then be able to dispatch a first-aider or the emergency services to the scene.

 

  • Defibrillator / AED – located at the campus reception desk in Clydebank, Greenock, Greenock Waterfront and Paisley campus. These are battery operated units for use at the scene of the emergency. Our AED devices give spoken instructions on how to use, guiding the operator through each step whilst working on the casualty.

 

  • Safeguarding – if you are a risk or harm or are concerned about another student who is at risk of harming themselves or others, and are unable to report this to a member of staff, contact the reception reception desk who will then be able to summon a member of the college safeguarding team.

 

Student Advisory Services (SAS)

If you are unsure who to ask, speak to one of our Student Advisors. They can also provide help with:

  • Getting a Student Card
  • Release of Student Loans into bank accounts
  • Council Tax reduction or exemption
  • Course Advice
  • Childcare facilities
  • Password resets
  • SAAS (Funding and Loan Applications)
  • UCAS (University Applications)
  • Advice for students who are care-experienced, carers, estranged or veterans
  • Signposting to other services internally and externally

Email: info@wcs.ac.uk

 

Enabling Services

A self-referral service for students who feel they need extra help or support during their studies – either on an on-going basis or at key times during your studies at our college. Support includes, but is not limited to:

  • Screening for, and support with, dyslexia and dyscalculia
  • Support for hearing and visual impairment
  • Extra time for assessments and exams
  • Alternative arrangements for assessments and exams
  • Access to (and training on) assistive equipment (e.g. Live scribe, audio recorders, netbooks)
  • Access to (and training on) assistive software
  • Access to classroom and assessment support (e.g. BSL signing, readers and scribe)
  • Access to discrete, out of class one-to-to support (e.g. proof reading, study skills)
  • Support with adaption of materials and resources
  • Help with applying for disabled students allowance (DSA) if you are studying an HNC, HND or degree level course

Email: es@wcs.ac.uk

 

Funding and Fees

Have you applied for support with your funding and/or course fees? If you are unsure what this means, please speak to a Student Advisor. If you are entitled to support with funding and/or fees, you must make a funding application – this is not the same as your course application. If you do not make a funding application, the college will assume you are paying your own fees and will send you an invoice.

The source of funding and entitlement varies depending on a range of factors. These include:

  • the level of your course (e.g. NC, HNC, HNC),
  • mode of study (e.g. full time, part time),
  • home location (e.g. Scotland, England, Wales, Ireland, Europe, Rest of World)
  • whether you have been funded before

Two of the most common sources of funding are outlined below.

 

College Student Funding Department (college administered funds)

Some funds are administered by the college through the Student Funding Department. These include:

  • Bursaries for Further Education (FE) courses such as an NC
  • Educational Maintenance Allowance (EMA)
  • Childcare Funds (for all eligible students)
  • Accommodation Funds (for all eligible students)

When you accept an offer of a place on one of our courses, the Student Funding Department will automatically send an email to the address used when applying for your course. This email will contain a link to begin your application for college administered funds.

The Student Funding campus help desk is open 10am to 1pm (ask for the location at reception).

The Student Funding phone line is open 8.50am to 4.45pm (Monday to Thursday) and 8.50am to 3.25 (Friday) on 01475 553 150

Email: Student.Funding@wcs.ac.uk

 

Student Awards Agency Scotland – SAAS (non-college administered funds)

Some funds for eligible applicants are administered by the Student Awards Agency Scotland – SAAS. These include:

  • Bursaries for Higher Education (HE) courses such as an HNC, HND or Degree
  • Student Loans for Higher Education (HE) courses such as an HNC, HND or Degree
  • Tuition fees for Higher Education (HE) courses such as an HNC, HND or Degree

https://www.saas.gov.uk/how_to_apply/applied_before_apply.htm.

Note: If you have applied for a Student Loan and have received a Payment Schedule Letter, bring this to Student Advisory Services. As soon as you are fully enrolled on your course, we’ll use this letter to release your Student Loan into your bank account.

 

Library

Clydebank, Greenock, Greenock Waterfront and Paisley campuses offer library services including:

  • PCs, Apple Macs, Colour Printing and free WiFi
  • Online research resources, including OpenAthens and ClickView
  • Book loans and Reference materials
  • Study spaces
  • Group-work spaces

Email: library@wcs.ac.uk

 

Students’ Association

The Students’ Association is your voice for all the things that matter to you. Your Student President is Vanessa Thompson. Vanessa and the Students’ Association Officers will introducing themselves over the coming weeks.

Here are just a few of the things your Students’ Association is actively involved in:

  • Campus Freshers Events
  • Advice and Advocacy
  • Clubs, Societies and Events
  • Awareness Raising of what matters to you
  • Focus Groups and Student Committees
  • Healthy Body, Healthy Mind
  • Students’ Association Class Representatives
  • Supporting students who are living in care or are care leavers, or are carers, or estranged from their family network
  • Ensuring you have a strong and collective voice on the Board of Management and with the NUS

Email: sa@wcs.ac.uk

 

Wellbeing and Counselling

The college offers its students a range of services to support health and wellbeing. These are offered in a range of ways to fit your own preference – whether it’s online, one-to-one, part of a group or a campus event.

  • Silver Cloud‘ available to all students 24/7 as an online support tool. Areas of support include:
    • Anxiety
    • Depression
    • Positive Body Image
    • Resilience
    • Stress

Click here to log into Sliver Cloud. Your username is your student email address (studentNumber@live.wcs.ac.uk). Your password is the same as you would to log into Moodle or a college computer system.

  • Wellbeing Café (known as “Gies-a-Break”)

It’s good to take time out to think about our health and wellbeing. The Gies-a-Break Wellbeing Café runs once per month each in Clydebank, Greenock and Paisley campus, between 12noon and 1.30pm.

Each café has a theme such as mindfulness, resilience, anxiety, stress, healthy body-healthy mind. It’s free for all students. No advance booking required. Maximum capacity of 40 students.

Refreshments and a selection of healthy foods are provided.

  • Student Wellbeing Advisor

Kirsty MacEwan is our Student Wellbeing Advisor. Kirsty organises a wide range of student wellbeing activities and workshops throughout the year.  Many of these activities are in partnership with the Students’ Association and Student Experience Team. Others include the monthly ‘Gies-a-Break’ Wellbeing Cafe and the weekly Waking for Health sessions.

Kirsty is also available to provide one-to-one wellbeing advice and support and group based support – whether that’s about adjusting to college life or about making a difference to improve your health and wellbeing. 

Email: kirsty.macewan@wcs.ac.uk

  • Student Counsellors (‘TIME4U‘)

Most of the time, for most students, life at college will be enjoyable and fulfilling. However, in all of our lives, there will be times when life is not so easy.  TIME4U provides a space to talk on a one-to-one basis with a Student Counsellor.

Counselling may help you to get some perspective and reach the solution which best suits you. You can book an appointment through Student Advisory Services or direct by email using the address below.

Email: couselling@wcs.ac.uk

  • Sanctuary and Spiritual Care

The Sanctuary is a neutral space where staff and students can go for peace, contemplation, thought and prayer. Anyone is welcome to use this space, whether they belong to a particular faith or not, and our Sanctuary team can offer guidance and support to all.

– Clydebank campus – enquire at the campus library or Student Advisory Services
– Greenock (Finnart Street) campus – enquire at Student Advisory Services
– Paisley campus – enquire at Student Advisory Services

Email: sanctuary@wcs.ac.uk

  • Safeguarding

If you are at risk of harm, or are concerned about another student who is at risk of harming themselves or others, and are unable to report this to a member of staff, contact the campus reception desk who will then be able to summon a member of the college safeguarding team. Alternatively, you can email the safeguarding team direct.

Email: safeguarding@wcs.ac.uk

  • First Aid and Defibrillator (AED)

If you come across an incident requiring first aid and are unable to immediately find a member of staff to report this to; the campus reception is able to summon a first-aider to the scene or contact the emergency services. A defibrillator (or AED) is located at our reception desks in Clydebank, Greenock, Greenock Waterfront and Paisley campuses.

Tel: 0300 600 60 60 (switchboard) or 999 in the event of an emergency requiring an ambulance

Core Skills

Whatever you’re studying, it’s important that you continue to develop your core skills, such as Communication, ICT and Numeracy.  Core Skills Top-up sessions run in all three campuses at a range of times to suit you, outside your normal timetabled lectures. Top-up sessions include:

  • Writing and Reading
  • ICT
  • Numeracy

Email: Clydebank campus – martin.timoney@wcs.ac.uk

Email: Greenock campus – chris.bradley@wcs.ac.uk

Email: Paisley campus – ewan.park@wcs.ac.uk 

 

IT Services for Students

Logging on to a College Computer or into Moodle

Your username is your student number (e.g. 500001234). If you are unsure what this is, it is printed on your Student ID Card (available from Student Advisory Services).

Your default password is your date of birth in the format of DDMMYYYY (e.g. 31091991). You will be required to change your default password after you log into a College Computer.

Password reset

Your network login password controls access to college computer systems, your student email account, MyDay, Moodle, Office 365, WiFi and a range of other systems.

If you need your password reset, bring your Student ID card to one of the following services to have your password reset:

  • Student Advisory Services
  • Library
  • IT Service Desk

If you do not have a Student ID card with you, go to Student Advisory Services. They will either issue you with a Student Card or attempt to carry out another form of ID check with you to allow your password to be reset.

Student Email Address

Your student email address is studentNumber@live.wcs.ac.uk. Your default password is your date of birth in the format of DDMMYYYY (e.g. 31011991)

Microsoft Office 365

As a student of West College Scotland, you are entitled to use Microsoft Office 365 at home or on your tablet:

  • Word – used for creating word processed documents such as an essay
  • Excel – used for creating spreadsheets and graphs
  • PowerPoint – used for creating presentations and slides
  • OneDrive – used to store your documents in the cloud for use on a computer, tablet or smartphone

Click here to open Office 365

Log in using your student email address: studentNumber@live.wcs.ac.uk and the password you would normally use to log into a college PC or Moodle.

Free WiFi – eduroam

eduroam allows you to access the internet from own device while in the college. Your username is your student number (e.g. 500001234). Your password is the same as the one used to log into Moodle or a college computer system.

MyDay – Student Mobile App

You can download the MyDay app onto a smartphone (Apple or Android to access information from college systems and services. This includes your timetable, results and personal information.