College Fees & Payment Options

Tuition Fees Policy 2018-19

Fee Waiver Policy 2018-19

Important Information

Important Information Relating to Course Fees and Payment Options

The fee students are charged will depend on their nationality, immigration status, where they have been living and what they have been doing prior to the start of their course.

The ‘Home Rate’ is set by the Scottish Funding Council (SFC). The ‘RUK’ (Rest of the UK) fee and ‘International’ fee is set by College.

The following table summarises the classifications:

Home Rate Students who have been resident in Scotland or EU member country (except England, Wales or Northern Ireland) for more than 1 year.
RUK Student whose main residence is in England, Wales or Northern Ireland. They have relocated to Scotland for educational purposes.
International Students who are resident in all other countries outwith the EU member countries.

To claim residency in Scotland the student must have been resident for more than 3 years on the start date of the course, this excludes any previous period of residency for educational purposes.

Even if the student has been living in the EU they are unlikely to qualify for fees at the Home Rate if they need a time limited visa to live in the UK.

The Scottish Government have introduced a new provision for student support for Scottish domiciled students meeting a new ‘long residence rule’ from 1st August 2017. Students who are not regarded as being settled in the UK in line with the current residency criteria but have been resident in the UK for a significant period of their lives, are to be assessed as ‘home’ students for fee purposes.

These students are now able to apply to the appropriate funding body for tuition fee and/or living-cost support assuming they meet the other eligibility requirements (listed below).

The student should be:

(i)  Settled in the United Kingdom within the meaning given by section 33(2A) of the Immigration Act 1971 on the relevant date;

(ii) Under the age of 18 and has lived in the United Kingdom throughout the seven-year period preceding the relevant date; or

(iii) Aged 18 years old or above and, preceding the relevant date, has lived in the United Kingdom throughout either half his or her life or a period of twenty years.

The following is a guide on options available to students regarding fees depending on your course:

For enquiries regarding any of the above options please contact as follows:

Source
Contact
Contact Details
  • Self Financing:
  • Fee Waiver:
  • Sponsor/ Employer:
Finance
  • SAAS:
  • Part-time Grant:
  • ITA:
Student Advisory
  • Student Funding
Student Funding
  • Payment can be made at any campus finance office by credit card, cash or cheque.
  • Fees are payable in advance of the course start date.
  • Where fees are not paid in accordance with College policy, the College will send reminder letters, failing which, the College reserves the right to initiate debt recovery action.
  • The College also reserves the right to withhold Certificates and Results of Students who haven’t paid their fees in full by the end of the respective academic session.

Full-time Bursary

Full-time Bursary

All students attending a full-time non-advanced course (NC) must complete an online funding application to have their course fees covered. Failure to apply will result in the student being liable for the full cost of the course fee.  When you receive an offer of a course place, you will receive an activation email enabling you to make a student funding application online.  If you require assistance to complete the online application or do not have access to a computer or the internet please contact our Student Funding department, student.funding@wcs.ac.uk

Full-time SAAS

Full-time SAAS

If you are a student in Higher Education (HNC or HND) you should visit the undergraduate section of the SAAS (Student Award Agency for Scotland) website or call on 0300 555 0505 to make an application for funding.  This should be completed at your earliest convenience prior to the start of your course to ensure your application is processed in time for you commencing your studies.

You should note that if you do not apply to SAAS or if they deem you ineligible for support – which may be on the grounds of residence or previous study – you are liable for the payment of fees and will be invoiced in full by the college. SAAS pays the tuition fee direct to the College for all eligible students. Where a student withdraws or drops out before 1st December, the student will not be invoiced for any fees.

Rest of the UK (RUK) fees

Rest of the UK (RUK) fees

If your main residence is in England, Wales or Ireland your fee status for tuition fees will be RUK.  The amount of this fee is in line with our International rates and not the home rate.  If you have any queries regarding this please contact sales.ledger@wcs.ac.uk for more information.

Fee Waiver

Fee Waiver

There are some courses that the fee / partial fee can be waived for students on certain benefits. Students will be required to provide current evidence of benefit or entitlement before the start of their course (your proof should show that you are in receipt of your benefit at the start date of your course, if you do not have an up to date benefit letter then a current bank statement must also be submitted).  Please complete the fee waiver entitlement on the enrolment form and take the appropriate evidence of benefit/entitlement to your campus Finance department. Alternatively, you could email your documents to feewaiver@wcs.ac.uk

Fee Waiver Policy

Self-financing

Self-financing – Payment of all Tuition Fees

All Further Education (FE) / Higher Education (HE) self-financing students will be requested to provide proof of Scottish residency for 1 year to be eligible for home rate fees (see Tuition Fee Policy for rates).

All course fees under the value of £200 must be paid in full before the start date of the course.

Courses fees over £200 may be paid in monthly instalments on completion of a payment plan by way of standing order at the time of course booking. A standing order mandate should be requested from Finance for completion of bank details and to be signed. A minimum monthly payment of £50 is required and full payment must be completed no later than one month prior to the end of the course. Monthly payment terms and duration will vary dependent upon course type and/or length.

This scheme is not available to International students or short commercial courses, which need to be paid in advance of course commencement.

Refunds

Refunds

The refund of course fees are granted where, either

  1. the College cancels the course, or,
  2. if the student withdraws from a course in line with the withdrawals general practice.

Refunds will be paid by BACS.

For Self Financing and Sponsored students, i.e where the employer is paying their fees, the amount of the fee to be refunded will depend on when the student withdraws as set out below: 

FULL TIME COURSES:

If withdrawal is in the period up to 1 December Full refund
Withdrawal after 1 December and up to end of March inclusive 1/2 of the fees
Withdrawal post March No refund

 PART TIME COURSES where courses are not over full academic session:

If withdrawal is in the first 1/3 of course 2/3 of fee
Withdrawal between 1/3 and 2/3 course completion 1/3 of fees
Withdrawal after 2/3 completion No refund

 

Short Commercial course refunds:

As is the policy with all fees they should be paid in advance. Any short commercial course refunds will fall into the following categories:

Single Day/Class Courses:

College cancels the course Student offered an alternative date, or

Receive a full refund

Student does not attend the course and does not give notice (48 hrs notice is required as a minimum) No refund given
Student does not attend the course and at least 48 hours notice has been given Full refund
In exceptional circumstances, the Head of Sector will have discretion to award a refund, even if the student has not attended.

For all refunds, the Head of Sector must approve the documentation to be provided to Finance.

Short Commercial Courses (> 1 day/class):

College cancels the course Student offered an alternative date, or

Receive a full refund

Student does not attend the course and does not give notice (48 hrs notice is required as a minimum) Refund is given but is subject to a deduction of an administration fee of £20
Student does not attend the course and at least 48 hours notice has been given Full refund
Student attends only part of the course and decides they do not want to continue Student is offered a pro-rata refund depending on how many classes attended and also has a deduction of an administration fee of £20;

Eg, Student attends only 1 class of 4 scheduled

Cost of course £80

Refund of (¾ x £80) – £20 = £40

In exceptional circumstances, the Head of Sector will have discretion to award a full refund, e.g. sickness.

For all refunds, the Head of Sector must approve the documentation to be provided to Finance.

Individual Training Accounts (ITAs)

Individual Training Accounts (previously called Individual Learning Accounts)

If you are eligible for ITA funding, you are entitled to funding of up to £200 per year towards training. Under the current ITA scheme you can submit only one application in any learner year, and that any courses undertaken will be in direct support of your career progression.

Please submit proof of ID and income direct to us at ITA@wcs.ac.uk.

For further information see SDS – My World of Work https://www.myworldofwork.co.uk/learn-and-train/sds-individual-training-accounts-ita

Part Time Fee Grant

Part Time Fee Grant

Part Time Fee Grants may be available for students earning up to £25,000 who are undertaking a part time HNC or HND course. Please visit the undergraduate section of the SAAS (Student Award Agency for Scotland) website or call on 0300 555 0505 to make an application for funding.  This should be completed at your earliest convenience prior to the start of your course to ensure your application is processed in time for you commencing your studies.

Students who are not in possession of their SAAS award letter at the start of their course will be liable for full fees. Refunds or revised arrangements will be made upon presentation of SAAS award letter.

Students must submit their application to SAAS no later than six calendar months after the course starts.

PTFG Application Forms can be downloaded from here.

Employer/Sponsor Paying

Employer/Sponsor Paying

If your employer/Sponsor is paying your fees please submit a letter from your Organisation on company headed paper.  The letter must state your name, course details and be signed by an appropriate authorised member of staff.   An invoice will then be sent direct to your employer/sponsor.

Please note employer/sponsor letters must be submitted within 2 weeks of enrolment otherwise the student will be invoiced directly.