Funding and Fees

Funding

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Funding Applications and Fees

This section helps to explain a little more about some of the funding options that may be available to you and who to contact if you need support.

Most funding applications are now completed online. It is important to take the necessary steps as soon as possible to complete and submit any application(s) for funding, along with any required documents being requested as evidence.

 

Featured_Image_003For general advice about funding options / help to complete your application

Our Student Advisors will be able to help you with general advice about your funding options and, if needed, assist you with completing your application.

Student Advisory Services is open throughout the summer. You’ll find our Student Advisors near the reception areas of Clydebank, Greenock and Paisley campuses. No appointment is necessary but we recommend coming in before 3pm.

Alternatively, please call us on 0300 600 60 60 and ask for Student Advisory Services.


Featured_Image_003For specialist funding advice and tracking the progress of your application 

If you have a more in-depth query about a funding application for EMA, Bursary, accommodation funds or childcare funds, a member of our Student Funding Department team will be able to assist. To contact us:

💡  Log in to your online Student Funding (CAMS) application then click on the ‘Communication’ link;

💡  Call our Student Funding Department support line on 01475 553 150;

💡  Pop in to Clydebank, Greenock or Paisley campus between 10am and 1pm

 


Featured_Image_003For advice about Student Awards Agency Scotland (SAAS) and Student Loans

Our Student Advisors will be able to assist with information about SAAS and Student Loans. However, we will need to refer you to SAAS for application progress tracking.

If you receive an Award Notice or Payment Schedule Letter, please send a copy of this to us at info@wcs.ac.uk or drop it in to your nearest campus as soon as possible.

Student Advisory Services is open throughout the summer. You will find our Student Advisors near the reception areas of Clydebank, Greenock and Paisley campuses. No appointment is necessary.

Alternatively, please call us on 0300 600 60 60 and ask for Student Advisory Services.


College Administered Funds

Some funds are administered by the college through the Student Funding Department. These include Bursaries for Further Education courses, Childcare Funds (for all eligible students), Accommodation Funds (for all eligible students). When you accept an offer of a place on one of our courses, the Student Funding Department will automatically send an email to the address used when applying for your course. This email will contain a link to begin your application for college administered funds.

💡  College Administered Funding

Non-college Administered Funds

Some other funds are administered by external funding bodies such as the Students Awards Agency Scotland (SAAS) for eligible HNC, HND and Degree applicants. If you are applying to SAAS for payment of course fees and/or other financial support, you will need to complete the relevant SAAS application form on their website.

The college is unable to access SAAS online applications. If you need to check the progress of your application, you can:

💡 Log in your SAAS application online, or

💡 Call 0300 555 0505 (full time applications), or

💡  Call 0300 300 3137 (part time fee grant applications), or

💡 Use the online support form

 


Additional information:

💡  Educational Maintenance Allowance (EMA)

💡  Bursary for FE full time students

💡  Student Awards Agency Scotland (SAAS) for HNC, HND and Degree students

💡  Childcare Fund

💡  Accommodation: Further and Higher Education Discretionary Fund

💡  Council Tax Exemption or Discount

💡  College Administered Funding

💡  Funding Award Conditions

💡  Course Fees and Payment Options

 

Contact our Student Funding Department

Contact us by Post at:

Student Funding Department
West College Scotland
Finnart Street
Greenock
PA16 8HF

Alternatively you can contact us by eMail, Telephone or In Person.

student.funding@wcs.ac.uk
01475 553 150 (Monday-Thursday 8:50am to 4:45pm, Friday 8:50am to 3:25pm)


Visit the Student Funding Help Desk:

Open Monday-Friday, 10:00am to 1:00pm. Ground floor of Clydebank, Greenock and Paisley campuses.
Ask for us at the campus reception desk.

Note: for SAAS enquiries, please contact Student Advisory Services or contact SAAS direct.


Contact our Student Advisory Service

General advice about course and funding options. We can also assist with SAAS and will process SAAS Award Letters or Payment Schedule Letters from the Student Loans Company.

info@wcs.ac.uk
0300 600 60 60 (Monday-Thursday 8:50am to 4:30pm, Friday 8:50am to 3:30pm)


Pop in to speak with a Student Advisor:

Clydebank – Main entrance, behind the campus reception desk. Monday-Thursday, 9am to 4pm
Greenock – Ground floor foyer, just beyond the elevators. Monday-Friday, 9am to 4:30pm
Paisley – Main entrance, next to the campus reception desk. Monday-Friday, 9am to 4pm
Waterfront – Campus closed during the summer break


Contact the Student Awards Agency Scotland (SAAS)

Applicants who will be studying towards an HNC, HND or Degree qualification may be eligible for support from the Student Awards Agency Scotland (SAAS).

Online Enquiry Form
0300 555 0505 (Full time applicants)
0300 300 3137 (Part time fee grant applicants)

EMA

Educational Maintenance Allowance (EMA)

Eligible students aged 16 or 17 years at the start date of the course may be entitled to an Education Maintenance Allowance (EMA) of £30 per week and a bursary to cover study and travel expenses (if they live more than two miles walking distance from the campus they attend).

EMA payments are dependent on students attending 100% each week and are made directly into your nominated bank account every fortnight, in arrears. Part payment for part attendance of any week will not be made.

Are you a student between the age of 16 and 19 years and studying on a part-time basis?

If so, the Scottish Government has announced changes to the Educational Maintenance Programme effective from the 1 January 2016 which may affect you.

If you are and you are studying on a course that leads to a recognised qualification, meets the needs of the employer or the course is a formal access course then you may be able to apply for the Educational Maintenance Allowance (EMA).

If your household income is below either £24,421 where there is only one dependent child, or £26,884 where there a more than one dependent child then contact Student Funding Department and staff will be able to advise if you are eligible.

The rates for EMA Household Income are based on academic year 2016-17 as academic year rates for 2017-18 have yet to be set by the Scottish Government and these will be updated accordingly once issued.

Contact Us

Contact us by Post at:

Student Funding Department
West College Scotland
Finnart Street
Greenock
PA16 8HF

Alternatively you can contact us by eMail, Telephone or In Person.

Contact Times: Monday-Thursday 8:50am to 4:45pm, Friday 8:50am to 3:25pm

Helpdesks – ground floor of each campus, near main reception areas

Contact Times: Monday-Friday 10:00am to 1:00pm

Bursaries

Further Education Bursaries

Bursaries are normally offered to eligible full-time students aged 18 years and over at the start date of the course to cover maintenance and travel assistance costs (if you live more than 2 miles walking distance from your chosen campus).

If your course requires study items these are normally bought on your behalf from bursary funds and then issued by your department.  If you have any additional support needs whilst at college you may be entitled to support towards this from bursary funds.  Please advise your course Curriculum and Quality Leader of your requirements prior to commencing your course.

Payments are made directly into your nominated bank account every fortnight, in arrears. Students must achieve 100% attendance in each week otherwise bursary payments will be stopped.  Part payment for part attendance of any week will not be made.

Lone parents whose youngest child is under 5 years old will normally be advised to apply for a bursary to cover their fees, travel and study expenses in order to maintain existing benefits.  Where there is an entitlement to other public funds, Bursary Maintenance Allowance will not be awarded.

Contact Us

Contact us by Post at:

Student Funding Department
West College Scotland
Finnart Street
Greenock
PA16 8HF

Alternatively you can contact us by eMail, Telephone or In Person.

Contact Times: Monday-Thursday 8:50am to 4:45pm, Friday 8:50am to 3:25pm

Helpdesks – ground floor of each campus, near main reception areas

Contact Times: Monday-Friday 10:00am to 1:00pm

SAAS

Student Awards Agency Scotland

Student Awards Agency Scotland (SAAS)

If you are studying towards an HNC, HND or Degree course at West College Scotland, you may be entitled to apply for payment of your tuition fees through SAAS. You may also be able to apply for a student loan, bursary or supplementary grant.

It is important to complete your online funding application in good time to help ensure any entitlement is available to you as soon as you enrol on your course. If you leave your application until it is very late or do not complete it properly, you are likely to experience delays in receiving any funding entitlement. For session 2017/18, the final closing date for SAAS applications is 31st March 2018.

 

Here are some links you might find useful:

 💡 Guide to SAAS Funding 2017-18 [PDF]

 💡 Advice on funding through the Student Awards Agency Scotland (SAAS)

 💡 Video clip explaining the funding available

 💡 Care Leavers and Care Experienced Bursary and Accommodation Grant

 💡 First time applicants to the Student Awards Agency Scotland (SAAS)

💡 Online application form for students who have applied to SAAS before

 💡 EU Nationals

 💡 Part Time Fee Grant

💡 Log in to your existing SAAS application

 💡 Guide to other sources of funding

 

If you require information about the progress of your application, you should contact SAAS:

💡 Contact a SAAS Advisor online about your application

💡 Telephone 0300 555 0505

💡 Part-Time Fee Grant enquiries only – 0300 300 3137

 

 

Additional information:


SAAS application workshops for continuing students

During April, May and June, our Student Advisors run workshops with inputs directly from SAAS on how to complete your application. These workshops take place on each campus and can be booked through a Student Advisor (based next to main reception in Clydebank, Greenock, Paisley and Waterfront campuses).

SAAS workshops last approximately 45 minutes and take place during the lunch hour.


Care Experienced Students Bursary and Accommodation Grant

If you are Care Experienced and entitled to funding through SAAS you may be entitled to claim the:

 💡  Care Experienced Students Bursary

From 2017-2018, new and continuing care experienced students undertaking an eligible undergraduate course at HNC, HND or Degree level may be eligible to apply for a funding package of tuition fees and a non-income assessed Care Experienced Students Bursary. The amount available in 2017-2018 is £7,625.

This new bursary from SAAS replaces the current income-assessed living cost loan and bursary package. As such, if you apply for and meet the criteria to receive the Care Experienced Bursary, you will not be eligible to apply for a student loan.

💡  Accommodation Grant for Care Experienced Students

Care Experienced students studying towards an HNC, HND or Degree may also be eligible for help with accommodation costs during the summer holidays that fall between each year of your course. The maximum is £105 a week during the summer holiday. This is paid by SAAS directly to the person that is providing you with the accommodation. You cannot claim the grant for the summer holiday before the start of the first year of your course of Higher Education or the summer holiday after you finish your course of Higher Education

 


What to do with your Payment Schedule Letter (Student Loans Company)

If you have applied for to the Students Loans Company through SAAS, bring your Payment Schedule Letter to Student Advisory Services to allow processing. A Student Advisor will take a copy of your Award Letter and return the original to you.

Student Advisors are based in:

  • Clydebank campus – ground floor, next to the campus reception desk;
  • Greenock campus – ground floor, next to elevators in the main foyer;
  • Paisley campus – main entrance, next to the campus reception desk;
  • Waterfront campus – ground floor, within the campus reception area.

If you are studying at a satellite campus, you can send a copy of your Payment Schedule Letter to info@wcs.ac.uk or bring it to a Student Advisor in Clydebank, Greenock, Paisley or Greenock Waterfront campus.

Notes

💡 You can give your Payment Schedule Letter or Award Notice Letter to a Student Advisor as soon as you receive it or take a clear photograph of the letter and email it as an attachment to info@wcs.ac.uk. This may save you time waiting in a queue at the start of term.

💡 If we have a copy of your Payment Schedule Letter or Award Notice Letter, we will instruct release of payment to your nominated bank account as soon as you are a fully enrolled student.

💡 Once payment has been released, it will normally take 3-5 working days to reach the nominated bank account.

Need help or more information?

For more information or advice and assistance with your application, please speak to a Student Advisor based next to main reception at the Clydebank, Greenock, Paisley and Waterfront campuses. You can also email or call us using the following details:

 

info@wcs.ac.uk

Clydebank

0141 951 7444

Greenock

01475 553 119

Paisley

0141 581 2251

Waterfront

01475 533 119

Childcare Fund

Childcare Fund

Students who require childcare provision to allow them to attend college can apply to the Childcare Fund for support. The fund can only cover formal, registered childcare costs for the days students are timetabled to attend college and course placement days.  The maximum allowance that will be paid for any one student is £7,000.  The maximum allowance is not per child.

Only those students who qualify for bursary support at FE level and students’ at HE level who qualify for the maximum loan from SAAS can apply to the Childcare Fund for support.

Students who wish to use the College nursery facilities at either Greenock or Paisley campus should make an application as soon as possible to ensure a place is available.  Places are limited and are given on a first-come first-served basis.  All places are provisional pending full award of childcare provision from the Childcare Fund from the Student Funding Department.  Students who do not qualify for the Childcare Fund will not be able to use the internal nurseries.

Students can apply online to the college nursery through the following link: Nursery Provision

Important Information

  • Receiving an invitation email to apply for Childcare Funds does not guarantee you will qualify for the fund and only those students awarded will have their nursery place confirmed at West College Scotland therefore it is imperative you do not delay in making your application.
  • All payment of Childcare Funds to external providers’ are made direct to their stated bank account every fortnight, in arrears. Students must achieve 100% attendance in each week otherwise payments will be stopped.  Part payment for part attendance of any week will not be made.  All childcare provision agreements are between the student and the provider therefore any outstanding balances due to non-attendance or non-eligibility will be the responsibility of the student concerned and not West College Scotland.

Contact Us

Contact us by Post at:

Student Funding Department
West College Scotland
Finnart Street
Greenock
PA16 8HF

Alternatively you can contact us by eMail, Telephone or In Person.

Contact Times: Monday-Thursday 8:50am to 4:45pm, Friday 8:50am to 3:25pm

Helpdesks – ground floor of each campus, near main reception areas

Contact Times: Monday-Friday 10:00am to 1:00pm

Accommodation Fund

Further and Higher Education Discretionary Fund

This fund was formerly known as the Hardship Fund.

It is intended to help students who have the responsibility of paying rent/mortgage costs and are not living at home with a parent/guardian.  Documentary evidence of tenancy/mortgage agreements in the student’s name will be required to be submitted along with other supporting documentation which will be detailed upon making the application.

Only those students who qualify for bursary support at FE level, and students at HE level who qualify for their fees to be paid as well as the maximum loan from SAAS can apply to the Childcare Fund/Discretionary Fund for support. Students who are entitled to receive assistance from Department of Work and Pensions for Housing Benefit cannot receive assistance for accomodation costs.

All Accommodation Applications, if awarded, will be paid from the FE/HE Discretionary Funds depending on the course level. The maximum assistance towards accommodation costs offered per week is £30. Payments of award will be made direct to the student’s bank account.  Students must achieve 100% attendance in each week otherwise payments will be stopped.  Part payment for part attendance of any week will not be made.

Contact Us

Contact us by Post at:

Student Funding Department
West College Scotland
Finnart Street
Greenock
PA16 8HF

Alternatively you can contact us by eMail, Telephone or In Person.

Contact Times: Monday-Thursday 8:50am to 4:45pm, Friday 8:50am to 3:25pm

Helpdesks – ground floor of each campus, near main reception areas

Contact Times: Monday-Friday 10:00am to 1:00pm

 

College Administered Funding

FE Bursary, EMA, Childcare and Accommodation Assistance at both FE & HE

 

College administered funding is assessed and processed through the Student Funding Department here at West College Scotland at both non-advanced (FE) and advanced (HE) levels. Funds are released pending minimum requirements of 100% attendance from students in each college week and satisfactory levels of conduct and progress at all times.

Funds are assessed following Scottish Government Policy Criteria. Anyone who satisfies the residential requirements can apply for funding. In most cases, if you have been ordinarily resident in the United Kingdom for the last 3 years and are resident in Scotland on the date your course starts, you are likely to be eligible. There are a number of special cases in relation to residency requirements that may need further clarity of eligibility and for those students who are not eligible to have their fees paid should make direct contact with the College Finance Department to ensure alternative arrangements are put in place prior to starting their course.

Getting your funding in place

It is vital that you get your funding in place as soon as possible.

An invitation to apply for funding does not secure your place on a course, therefore, students who have accepted a conditional offer of course place should check with their relevant course faculty for clarification of place on their chosen course.

You can apply for funding regardless of your course offer status providing you have accepted the offer made.

All funding applications are completed online. A link to apply for funds through West College Scotland is sent to the email address supplied at the time of applying for your course choice. Links are automatic and sent to all students who have accepted their place on a course of study here at West College Scotland.

Uploading evidence to support your funding application

You must have received the link to apply in order to gain access to funds that you may be eligible for.

The uploading of documentation facility within the online application process has been further developed to allow for clear pictures of required documentation to be uploaded seamlessly from smart phones/tablets making the submission process faster for students.

Late applications – limits on backdating

In line with Government Policy Criteria, where an application for funding is fully submitted beyond the 6 weeks from when the course started it cannot be backdated therefore in cases like this the funding award would start from the submission date of application.

Who should you contact if you need general assistance?

If you require help to fill in your application form or assistance with uploading of requested documentation requests; please ask for assistance from a Student Advisor in the first instance where there are facilities in place to accommodate student needs.

Student Advisors will refer any students a member of staff within the Student Funding Department for further assistance where necessary.

Who should you contact about the progress of your application, payment or more specialist enquiries?

Enquiries relating to processing of applications, payments of funds and of a more specialised nature should be made directly to the Student Funding Department.

There is a Student Funding helpdesk operational at each campus. This is opened from 10:30am to 1pm, which covers class break times. Students are not permitted to interrupt class times to enquire about their funding applications

Students can contact the Student Funding Department at the email address or on the telephone number provided below. Where there is a requirement to speak directly with a member of the Student Funding Team appointments can be made to suit the student need.

The Student Funding Department cannot help you with SAAS enquiries

The Student Awards Agency Scotland (SAAS) is an external funding body. If you need help and are not sure what to do, contact one of our Student Advisors on 0300 600 60 60, or info@wcs.ac.uk or drop in to Clydebank, Greenock or Paisley campus.

For progress updates on SAAS applications, you must contact SAAS direct.

Note

Please check that you have fully submitted your online funding application along with all required documentation to allow for an assessment of award to be carried out. You can check your online funding application account to monitor the progress of your application and payments when applicable.

Incomplete and missing information is the main cause of delays when processing applications for funding. Also, you must ensure that you have fully enrolled onto your chosen course of study before any eligible payment of funds can be released.

Childcare assistance offered is per student. There is a limit per academic session that can be awarded providing students meet the eligibility criteria as set out in Government Policies.  All childcare funds are paid directly to providers on the students’ behalf; however, childcare provision agreements remain between the student and provider – not with West College Scotland.

Need help or more information?

Contact us by Post at:

Student Funding Department
West College Scotland
Finnart Street
Greenock
PA16 8HF

Alternatively you can contact us by eMail, Telephone or In Person.

Contact Times: Monday-Thursday 8:50am to 4:45pm, Friday 8:50am to 3:25pm

Helpdesks – ground floor of each campus, near main reception areas

Contact Times: Monday-Friday 10:00am to 1:00pm

Funding Award Conditions

Conditions of Student Support Funding Awards

Academic Session 2017-18

The Conditions of the Assessment of Funding Awards including the level of award are subject to change throughout the Academic Year due to financial considerations including external and internal funding arrangements. If any changes in conditions occur written notification shall be given and it is a condition of any award that the College will not be bound to continue making any payments which might otherwise be payable in the event of a material change of circumstances affecting the College’s financial position. Such circumstances include, and are not restricted to, a reduction or withdrawal of funding.


The College is registered under the 1998 Data Protection Act; under the ‘Act’ information will be stored on a computer system by the College.

The College is under a duty to protect the public funds it administers and to this end may use the information provided for the prevention and detection of fraud, audit and monitoring purposes. This information may be shared with the Scottish Funding Council, other colleges and organisations which administer public funds solely for these purposes.

The following conditions apply to the funding that you will be assessed for and your agreement of these conditions renders them binding upon you. By submitting your application for funding you are accepting of the following:

    • Have read in full, understand and will comply fully with the Terms & Conditions of Student Support Funds from West College Scotland in respect of the course you have chosen to study:
    • Agree to repay any sum arising from an overpayment of any award made to you within the academic year you are studying in;
    • UNDER 18 YEARS OF AGE: YOU MUST MAKE YOUR PARENT/LEGAL GUARDIAN AWARE OF THE TERMS & CONDITIONS FOR FUNDING FROM WEST COLLEGE SCOTLAND AS STATED IN THIS DOCUMENT. PARENT/LEGAL GUARDIAN OF STUDENT, WHO IS UNDER 18 YEARS OF AGE, MUST CONSENT IN FULL TO THE ABOVE PRIOR TO ANY FUNDING APPLICATION BEING MADE


Funding Awards Conditions

If the College ascertains that incorrect financial information has been provided by you, your parent(s), guardian, spouse or any other person on your behalf, the College may at its sole discretion reclaim all or part of any award made. The College may also pursue a civil claim against any person making misrepresentations, and in any such cases that individual may be reported to the appropriate authority.

If your course lasts for more than one academic year you must, should you wish funding for any further years, make a separate application for each academic year. Your award will not be automatically renewed or guaranteed. Students can receive a maximum of three years funding in any six years (Supported Learning courses, only, may attract a fourth year depending on progression). This includes funding at Further Education and Higher Education levels.

Repetition of courses will not be eligible for funding in the repeated year at any level. This also
applies for courses undertaken at the same level as the previous year completed. EMA funding is excluded where another course is undertaken at the same level, however, cannot be paid for a repeat of the same course.

Funds are awarded on the basis that, prior to the payment of any part of the award; you will not be indebted to the College e.g. overpayment of funding and tuition fee arrears. If you are so indebted, the College reserves the right to withhold payment or a part of the funding award until either all payments due from you have been made to the College or an arrangement to repay, acceptable to the College, has been entered into.

Provisional requirements will be detailed in the Comments Section of the Assessment of Award. Any awards which have a provision attached shall be withdrawn should the required documentation not be submitted by the stated date. Any overpayments which may have arisen due to a provision being attached to an award shall be invoiced for repayment.

No payment of funds will be made until you have accepted your place and enrolled onto your course of study at West College Scotland.

It is your responsibility and/or that of any person to whom payments are made on your behalf to inform the Student Funding Department immediately of any change:

    • Of bank details;
    • In your financial circumstances or the financial circumstances of any person whose income has been assessed in calculating your funding award.

All other personal information such as home/term-time address, telephone numbers, email address, next of kin(s), etc. should be updated through the college Student Records Department to ensure that the main database of information is correct at all times for use of other departments requiring this information, i.e. The Student Funding Department in order to keep in regular contact with you regarding your funding award(s).

(Please refer to Online College Procedures)

You shall attend regularly the course of study in respect of which the funding is awarded.

For every attendance week you do not attain 100% attendance no funding shall be payable for that week. There will be no part payment made for any funds in the event of an unsatisfactory attendance week period.

The only exceptions are for any periods of illness covered by valid Self-Authorised / or Medical Certificates submitted to the College. These may be set against the 100% attendance requirement.

Attendance is checked the Tuesday following after a two week period therefore any absences must be covered by the Monday following the two week period.  (View Attendance Periods)

If you have a caring responsibility please ensure to make the department you are studying under fully aware of your circumstances prior to commencing your course.

(Please refer to Online College Procedures)

In addition to attendance requirements you must be able to demonstrate to your lecturers that you are making the expected progress within your chosen course of study and that your conduct meets the expected standards within the College. Adverse reports from any lecturer or staff member throughout the college in respect of either of these may result in your funding being withheld. Any payments held during such periods shall not be reinstated. Should your progress and / or conduct remain unsatisfactory for two consecutive attendance periods your funding will be withdrawn for the remainder of the academic year. Where the funding is reduced or withheld due to an adverse report and subsequently attendance, conduct or progress is reported to have improved to an appropriate level, the Student Funding Manager in consultation with your department of study has the discretion to:

  • Restart your funding with deduction of the relevant number of week(s) funds or
  • Consider modification of the deduction where good cause can be shown to justify such consideration.

Travel assistance is awarded, where applicable, from the Bursary Fund to FE students only and is paid on a 2 weekly basis in advance requiring 100% attendance each week.  There will be no part payment made for any funds in the event of an unsatisfactory attendance week period.

The attendance period will be checked retrospectively therefore any period of unsatisfactory attendance will affect any future advanced travel installments.  (View Attendance Periods)

Travel is not paid for college holiday periods as there is not a need for students to travel into college.

First payment of travel assistance is made at end of the first attendance week of your course of study providing proof of enrolment has been received.

Main Funds issued by West College Scotland are as follows:

    • Bursary
    • EMA (EMA funds are not payable for college holidays).
    • Childcare Assistance at both Further and Higher Education levels (Childcare funds are not payable for college holidays).
    • Discretionary Accommodation Assistance at both Further and Higher Education levels

Instalments of the above awarded funds (excluding travel assistance) are paid two weeks in arrears and are dependent on 100% attendance being achieved in each week. There will be no part payment made for any funds in the event of an unsatisfactory attendance week period. The attendance period will be checked retrospectively. (View Attendance Periods).

Childcare Assistance: Childcare payments are made directly to the childcare provider fortnightly in arrears providing attendance has met the 100% minimum requirement in each week. Responsibility of childcare provision is between the student and the provider only therefore the college will not be held responsible to pay any outstanding charges incurred by you through non-entitlement under the criteria of the award. Students must notify providers of any withhold of funds due to adverse reports in regards to attendance, conduct and progress. It is also the responsibility of students to pay any outstanding charges incurred due to adverse reports or early withdrawal from their course of study. Childcare assistance is paid for periods when students are in college and on essential course placements ONLY. It is the responsibility of the student receiving the assistance to contact the Student Funding Department immediately should timetable hours change.

Funding is cash limited and allocated on a first come first served basis, therefore please do not delay when applying for your funding or submitting the required documentation as stated on your acknowledgement email. It is advised that students who wish to have their funding decision in place PRIOR to commencing their course should have their online funding applications complete and all supporting documents submitted by close of business on 17th July 2016.

Students will have a maximum of 6 weeks from the official start date of their course to apply and submit all required documentation in order to have their award backdated to the date they started their course. Applications submitted after the 6 weeks from start date of course will be assessed on the date the fully completed application and final required documentation was received. This is in accordance with Scottish Funding Council Policies for funding.

All funds may close for applications by 31/03/2017, or sooner should funds be fully allocated.

ALL students’ who commence on their full-time NC or equivalent course MUST complete a form in order to have the cost of their course paid. Any students who have not done so by 31/01/17 will be issued with an invoice to pay the full cost of the course they are attending.

ALL students’ who commence on their full-time HNC/D or equivalent course MUST complete a SAAS application (www.saas.gov.uk) in order to have the cost of their course paid. Any student who has not done so will be issued with an invoice by the Finance Department to pay the full cost of the course they are attending.

Should you fail to comply with any of the conditions of this award: including attendance, progress and conduct and, in particular, should you withdraw from or be absent without due cause from the course of study in respect of which this funding is offered, then the College will be entitled, at its sole discretion, without giving prior notice to you:

    • Require you to repay the whole or any part of any allowance already paid to you, or to another person on your behalf; and/or
    • Cancel any future payments due from the funding award; and/or
    • Cancel the funding award altogether.

View Conditions and Funding Periods in PDF format

Details for Academic Year 2017-18 will be published here shortly. The links below relate to Academic Year 2016-17:

Course Fees and Payment Options

Important Information Relating to Course Fees and Payment Options

The fee students are charged will depend on their nationality, immigration status, where they have been living and what they have been doing prior to the start of their course.

The ‘Home Rate’ is set by the Scottish Funding Council (SFC). The ‘RUK’ (Rest of the UK) fee and ‘International’ fee is set by College.

The following table summarises the classifications:

Home Rate Students who have been resident in Scotland or EU member country (except England, Wales or Northern Ireland) for more than 1 year.
RUK Student whose main residence is in England, Wales or Northern Ireland. They have relocated to Scotland for educational purposes.
International Students who are resident in all other countries outwith the EU member countries.

To claim residency in Scotland the student must have been resident for more than 3 years on the start date of the course, this excludes any previous period of residency for educational purposes.

Even if the student has been living in the EU they are unlikely to qualify for fees at the Home Rate if they need a time limited visa to live in the UK.

The Scottish Government have introduced a new provision for student support for Scottish domiciled students meeting a new ‘long residence rule’ from 1st August 2017. Students who are not regarded as being settled in the UK in line with the current residency criteria but have been resident in the UK for a significant period of their lives, are to be assessed as ‘home’ students for fee purposes.

These students are now able to apply to the appropriate funding body for tuition fee and/or living-cost support assuming they meet the other eligibility requirements (listed below).

The student should be:

(i)  Settled in the United Kingdom within the meaning given by section 33(2A) of the Immigration Act 1971 on the relevant date;

(ii) Under the age of 18 and has lived in the United Kingdom throughout the seven-year period preceding the relevant date; or

(iii) Aged 18 years old or above and, preceding the relevant date, has lived in the United Kingdom throughout either half his or her life or a period of twenty years.

 

The following is a guide on options available to students regarding fees depending on your course:

For enquiries regarding any of the above options please contact as follows:

Source
Contact
Contact Details
  • Self Financing:
  • Fee Waiver:
  • Sponsor/ Employer:
Finance
  • SAAS:
  • Part-time Grant:
  • ITA:
Student Advisory
  • Student Funding
Student Funding
  • Payment can be made at any campus finance office by credit card, cash or cheque.
  • Fees are payable in advance of the course start date.
  • Where fees are not paid in accordance with College policy, the College will send reminder letters, failing which, the College reserves the right to initiate debt recovery action.
  • The College also reserves the right to withhold Certificates and Results of Students who haven’t paid their fees in full by the end of the respective academic session.

 

ILA is changing

ILA is getting a refresh over the summer. This means that the existing scheme will be closed to new applications for a few months.

The revised scheme will come into effect in October and will be called an Individual Training Account (ITA). If you’re eligible then you’ll still be entitled to funding of up to £200 per year towards a course. The differences are that you’ll only be able to do one course in any learner year, and that courses will be geared towards helping you with getting a job or progressing in your career.

For more information on the changes, click here.

Full-time Bursary

All students attending a full-time non-advanced course (NC) must complete an online funding application to have their course fees covered. Failure to apply will result in the student being liable for the full cost of the course fee.  When you receive an offer of a course place, you will receive an activation email enabling you to make a student funding application online.  If you require assistance to complete the online application or do not have access to a computer or the internet please contact our Student Funding department, student.funding@wcs.ac.uk

Full-Time SAAS

If you are a student in Higher Education (HNC or HND) you should visit the undergraduate section of the SAAS (Student Award Agency for Scotland) website or call on 0300 555 0505 to make an application for funding.  This should be completed at your earliest convenience prior to the start of your course to ensure your application is processed in time for you commencing your studies.

You should note that if you do not apply to SAAS or if they deem you ineligible for support – which may be on the grounds of residence or previous study – you are liable for the payment of fees and will be invoiced in full by the college. SAAS pays the tuition fee direct to the College for all eligible students. Where a student withdraws or drops out before 1st December, the student will not be invoiced for any fees.

Rest of the UK (RUK) fees

If your main residence is in England, Wales or Ireland your fee status for tuition fees will be RUK.  The amount of this fee is in line with our International rates and not the home rate.  If you have any queries regarding this please contact sales.ledger@wcs.ac.uk for more information.

Fee Waiver

There are some courses that the fee / partial fee can be waived for students on certain benefits. Students will be required to provide current evidence of benefit or entitlement before the start of their course.  Please complete the fee waiver entitlement on the enrolment form and take the appropriate evidence of benefit/entitlement to your campus Finance department. Alternatively, you could email your documents to feewaiver@wcs.ac.uk

Fee Waiver Policy

Self-financing – Payment of all Tuition Fees

All course fees under the value of £200 must be paid in full before the start date of the course.

Courses fees over £200 may be paid in monthly instalments on completion of a payment plan by way of standing order at the time of course booking. A standing order mandate should be requested from Finance for completion of bank details and to be signed. A minimum monthly payment of £30 is required and full payment must be completed no later than one month prior to the end of the course. Monthly payment terms and duration will vary dependent upon course type and/or length.

This scheme is not available to International students.

Refunds

The refund of course fees are granted where, either

  1. the College cancels the course, or,
  2. if the student withdraws from a course in line with the withdrawals general practice.

Refunds will be paid by BACS.

For Self Financing and Sponsored students, i.e where the employer is paying their fees, the amount of the fee to be refunded will depend on when the student withdraws as set out below:

 

August course commencement:

If withdrawal is in the first 6 weeks Full refund
Withdrawal after 6 weeks and up to end of March inclusive 1/2 of the fees
Withdrawal post March No refund

 

 

January course commencement:

If withdrawal is in the first 6 weeks Full refund
Withdrawal after 6 weeks and up to end of Mar inclusive ½ of the fees
Withdrawal post March No refund

 

 

Short course (Commercial) refunds:

As is the policy with all fees, as set out in Section 1, fees should be paid in advance. Any short course (commercial) refunds will fall into the following categories:

Single Day/Class Courses:

College cancels the course Student offered an alternative date, or

Receive a full refund

Student does not attend the course and does not give notice (48 hrs notice is required as a minimum) No refund given
Student does not attend the course and at least 48 hours notice has been given Full refund
In exceptional circumstances, the Head of Sector will have discretion to award a refund, even if the student has not attended.

For all refunds, the Head of Sector must approve the documentation to be provided to Finance.

 

 

Short Commercial Courses (> 1 day/class):

College cancels the course Student offered an alternative date, or

Receive a full refund

Student does not attend the course and does not give notice (48 hrs notice is required as a minimum) Refund is given but is subject to a deduction of an administration fee of £20
Student does not attend the course and at least 48 hours notice has been given Full refund
Student attends only part of the course and decides they do not want to continue Student is offered a pro-rata refund depending on how many classes attended and also has a deduction of an administration fee of £20;

Eg, Student attends only 1 class of 4 scheduled

Cost of course £80

Refund of (¾ x £80) – £20 = £40

 

In exceptional circumstances, the Head of Sector will have discretion to award a full refund, e.g. sickness.

 

For all refunds, the Head of Sector must approve the documentation to be provided to Finance.

Individual Learning Accounts

ILA is getting a refresh over the summer. This means that the existing scheme will be closed to new applications for a few months.

The revised scheme will come into effect in October and will be called an Individual Training Account (ITA). If you’re eligible then you’ll still be entitled to funding of up to £200 per year towards a course. The differences are that you’ll only be able to do one course in any learner year, and that courses will be geared towards helping you with getting a job or progressing in your career.

For more information on the changes, click here.

Part Time Fee Grant

PTG Application Forms can be downloaded from here.

Part Time Fee Grants may be available for students earning up to £25,000 who are undertaking a part time HNC or HND course. Students who are not in possession of their SAAS award letter at the start of their course will be liable for full fee.  Students have up to 31st March 2018 to put their application for SAAS. Full payment or payment arrangements will be required if the student has not received their award letter at the start of their course. Refunds or revised arrangements will be made upon presentation of SAAS award letter.

Employer/Sponsor Paying

If your employer/Sponsor is paying your fees please submit a letter from your Organisation on company headed paper.  The letter must state your name, course details and be signed by an appropriate authorised member of staff.   An invoice will then be sent direct to your employer/sponsor.

Please note employer/sponsor letters must be submitted within 2 weeks of enrolment otherwise the student will be invoiced directly.

 

Council Tax Exemption or Discount

Council Tax Exemption or Discount

You may be entitled to apply for Council Tax Exemption or Discount through your Local Authority.

Please refer to the Council Tax section within the Student Advisory Services page or ask one of our Student Advisors for more information.