Systems to support your learning

At the College, we provide access to IT systems that support and enhance your learning experience. Click on the links to find out:

You can also download the Network & Systems Access-Quick Guide

Please Note: you must observe the College policy on social networking and IT Acceptable Use. You can find these on this page.


How to log on to a College computer system for the first time

On campus you will need to use your Student Network Login to access the College computers. By default, your codes will be as follow:

  • Username: StudentNumber (your 9 Digit Enrolment Number as shown on your student card)
  • Password: For new students the initial password is your date of birth in ddmmyyyy format e.g 25121992

Keep in mind to select a new password that you can keep secret, and that you will be able to remember. You can change your password by pressing ctrl alt del on a College computer.

Each student will have 100MB of individual storage, which is for current work and is not accessible from outside the College (your individual storage can be found in ‘Computer’ under s:drive).


How to set up your new password, or have your password reset

You can change your password by pressing ctrl alt del on a College computer. Make sure you choose a password that you will be able to remember and keep it secret.

If you have forgotten your password, drop in with your Student Card or photo ID at your campus Student Advisory Services help desk or contact them by email at info@wcs.ac.uk or by phone on 0300 600 60 60


How to log on to Access All Areas (AAA)

Use your Student Network Login details to access AAA to see your timetables, attendance and results: https://aaa.westcollegescotland.ac.uk

For more information, please read the Access All Areas-Quick Guide and the Access All Areas-Handbook

Please note: if you decide to change your Student Network Login password, you have to do so from the Student Network (by pressing ctrl alt del on a College computer) and then use your new password across all systems.


How to use Self-Authorised Absences to cover days off

Self-Authorised Absences must be submitted using Access All Areas (AAA). Use your Student Network Login details to access AAA to see your timetables, attendance and results: https://aaa.westcollegescotland.ac.uk

Once logged into AAA:

  • Select the Self Cert option
  • Select the date you were absent by clicking the box to the right of the date
  • Select the reason for your absence from the drop down list
  • Click Submit

For more information and guidance, please read the the Self-Authorised Absence-Handbook>

Please note: you cannot submit a self-cert on the date the absence occurs as registers are only available to staff. Self-certs for planned absence may be submitted before the date of absence and unplanned absence should be submitted after the date of absence. You are responsible for submitting your self-authorised absences on time and if you fail to do so you will be marked absent and this will affect your funding.

How does my rolling allowance work?
Full-time students receive a rolling allowance of 5 SAA dates per 12 weeks (up to a maximum of 15 SAA says per academic session). The system will keep track of the total number of SAA days you have used and deduct it from your allowance to calculate the number of remaining SAA days you can still use at any point of time. This information is displayed at the top of your self-certification page.

For more information, please read the Self-Authorised Absence-Quick Guide and the Self-Authorised Absence-Handbook


How to log in to your personal College Email Account

You can use one of the links provided on the Student Intranet or logon directly by visiting https://outlook.office365.com/ 

  • Username: Your email address is based on your nine digit student number. For example if your student number is 512345678 then your email address will be 512345678@live.wcs.ac.uk
  • Password: Your student email account password is the same as your Student Network Login password, that is the one you use to log on to a College computer.

Please note: if you decide to change your Student Network Login password, you have to do so from the Student Network (by pressing ctrl alt del on a College computer) and then use your new password across all systems.


How to log in to your personal Microsoft Office 365 Account

You can use one of the links provided on the Student Intranet or logon directly by visiting https://portal.office365.com/

  • Username: Your Office 365 username is based on your nine digit student number. For example if your student number is 512345678 then your email address will be 512345678@live.wcs.ac.uk
  • Password: Your Office 365 account password is the same as your Student Network Login password, that is the one you use to log on to a College computer.

You have 1TB of storage on your Office 365 account which can be accessed when outside the College. This should be used as your main storage area.

With Office 365, you can also access online versions of Microsoft Word, Excel, PowerPoint can be used both inside and outside the College allowing you to carry out your college work from any computer without having to install Microsoft Office. You can also use tools such as a calendar and task list to help manage your time and college activities.


How to log in to Moodle

Use your Student Network Login details to access Moodle for course and learning materials: http://moodle.westcollegescotland.ac.uk

If you have any problems with Moodle throughout the academic session please email: elearning@wcs.ac.uk

Please note: if you decide to change your Student Network Login password, you have to do so from the Student Network (by pressing ctrl alt del on a College computer) and then use your new password across all systems.


How to access Wi-Fi in the college?

The College provides an eduroam Wi-Fi Service. It allows you to securely access the Internet on your own device while in the College or at another eduroam-enabled institution.

Information on how to connect is available via the Services tab of the IT page. Instructions for configuring eduroam with a range of common devices and operating systems are available via the Guides tab of the same page.

Please note: the eduroam facility does not provide access to the college ‘internal resources’ e.g. network file shares or printers.


Who to ask if you’re unsure

You can find IT Service Desks at all three main campuses:

  • Clydebank: Room 193
  • Greenock Finnart Street: Room WB04
  • Paisley Renfrew Road: Room RE123

For more information, please visit the IT page.